here's a suggestion...
it will probably happen that many will still get different hotel to stay at, even at group rates.
Make a certain place & time,
that TFP members meet each day and/or night.
That way people who have shown up later can still hook up with you all,
or if they have different interests briefly, then join at a more convenient time.
Maybe have one person who is the main contact with a cell phone.
And updates on the TFP as to what group event are happening.
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