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Delegate. And ask for help when you need it. Centralise all your stuff somewhere. As Cynthetiq points out, more recent versions of Outlook, which you hopefully have, have some great organizational features. You have task lists, calenders, address books, and of course email, all in one handy place. If you have more to do than is humanly possible, be honest, but polite and most importantly specific, with your boss about it. They can shoot some projects somebody else's way if necessary.
Oh... and drink more coffee... No don't.. Do... Don't
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"No one was behaving from very Buddhist motives. Then, thought Pigsy, he was hardly a Buddha, nor was he a monkey. Presently, he was a pig spirit changed into a little girl pretending to be a little boy to be offered to a water monster. It was all very simple to a pig spirit."
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