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If this was an embursable expense (which it seems to be), then the method of payment doesn't matter. So long as the employee acted within whatever guidelines govern the purchase (amount, timing, pre-approval, etc.), then I don't see why paying for this with EBT is even under consideration. If this was supposed to happen, and the employee did what they were supposed to do to the best of their ability, then I honestly don't see whether or not they paid by credit card, check or whatever is anything to even discuss.
Xerxys, I don't possibly see how this could be "gaming the system" if the employee acted within the scope of their duties. [not to pick on you, but you're the first responder and convenient] If they didn't, this becomes a completely different conversation, but that's not even implied in the OP. If this is a large unbudgeted expense for this individual and they are on EBT because of their financial situation (remember that Snowy works in a notoriously underpaid field), then there could be very real HR concerns if Snowy starts prying into exactly what happened.
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